Xero integration

Repair shop software
with Xero integration

Run the bay in WrenchPilot. Keep the books in Xero. Push customers, invoices, and payments one-way — no Friday re-key marathon.

Built for diesel, truck, and auto repair shops that already trust Xero for accounting and need shop software that actually attaches hours and parts to the repair order before the invoice hits the books.

Native Xero OAuth — no pasted tokens
One-way push: WrenchPilot → Xero
Jobs, time, parts → invoice → Xero
Book a free demoHow Xero sync works

Summary

Repair shop software with Xero integration means your work orders, clocked labor, and parts live in the shop system — while Xero stays the accounting ledger. WrenchPilot connects via OAuth and syncs customers, invoices, and payments one-way into Xero. Pair that with Stripe or Square payment links so customers pay online, then books update without CSV exports. Lite is $100/month for solo mechanics; Pro is $300/month flat.

Xero
Native accounting sync
1-way
Shop → books (no pull-back)
3
Entities: contacts, invoices, payments
$300
Pro flat / month

What shops get with WrenchPilot + Xero

Shops using WrenchPilot see measurable improvements in efficiency, revenue capture, and day-to-day operations.

  • Stop re-typing multi-line diesel invoices into Xero every week.
  • Keep technician time and parts on the repair order — then invoice from that truth.
  • Push paid invoices and payments into Xero so AR matches the shop.
  • Use Stripe or Square for customer pay links while Xero remains the books.
  • Connect in Settings → Integrations without juggling API keys.

Why WrenchPilot Leads

Built for heavy-duty diesel and truck repair shops — powerful for any repair shop.

Native Xero connect

OAuth under Settings → Integrations. Authorize your Xero org once; WrenchPilot refreshes tokens securely.

One-way accounting sync

Customers (contacts), invoices, and payments push from WrenchPilot into Xero. The RO stays source of truth.

Time on the repair order

Clocked labor attaches to the job so Xero invoices reflect real hours — not a guess at month-end.

Parts-ready invoices

Parts on the job flow to the invoice, then into Xero line items with clear amounts for your bookkeeper.

Payments + Xero

Collect via Stripe or Square pay links (or terminal). Recorded payments can sync into Xero against the invoice.

Diesel & fleet ready

Long-cycle truck jobs, fleet accounts, and multi-line invoices — not light-duty oil-change templates.

Side-by-side

WrenchPilot vs. standard shop software

Same categories most shops evaluate — with clear signals for heavy-duty workflows, time capture, and margin visibility.

Xero sync

Generic shop software

CSV / third-party

WrenchPilot + Xero

Native one-way OAuth

Job → invoice → books

Generic shop software

Re-keying

WrenchPilot + Xero

Push from the RO

Payment links

Generic shop software

Add-on

WrenchPilot + Xero

Stripe / Square

Tech time on invoice

Generic shop software

Separate clock

WrenchPilot + Xero

On the repair order

Pricing

Generic shop software

Per-user seats

WrenchPilot + Xero

Flat Pro $300/mo

Frequently asked questions

Straight answers about workflow, implementation, and how WrenchPilot fits heavy-duty shops.

Yes. Native Xero integration under Settings → Integrations. One-way sync pushes customers, invoices, and payments into Xero.

See repair shop software that actually syncs to Xero

Book a demo — we will map jobs, invoices, and Xero to your shop.

Book Your Free Demo

30-day money-back guarantee · No long-term contracts · Cancel anytime

    Repair Shop Software with Xero Integration | WrenchPilot