Run your whole shop from one screen — jobs, tech hours, parts, and profit. No whiteboards. No spreadsheets. No guesswork.
“Great software. I've used many others before. This is the best and easiest I've ever used. My crew picked it up fast.”
Trusted by heavy-duty, truck, trailer & fleet repair shops across the country
Most shops know how much they invoiced. Very few know how much they actually kept. WrenchPilot gives owners and managers live visibility into:
Stop guessing. Start running the shop from real numbers.
QuickBooks sync
Payment processing
iOS & Android app
AI parts & estimates
Open repair orders, assigned techs, job status, clocked labor, parts needed, approvals, and what’s ready to invoice — searchable by customer, unit, VIN, or technician. Your whiteboard shows jobs. WrenchPilot shows the whole operation.
Techs clock in, switch jobs, and add notes from their phone, tablet, or desktop. Every labor minute connects to the repair order — no chasing techs for hours, no rebuilding job time after the work is done.
Labor cost, billed labor, parts margin, discounts, and profit risk before close-out. Your invoice total is not your profit — WrenchPilot shows what you actually keep.
Add labor and parts, include photos and notes, and send digital approvals — less phone tag, faster yes, and approved estimates convert straight into repair orders.
Move from repair order to invoice without duplicate entry. Online payment links, in-person card payments, surcharge support, and payment status tracking.
Sync invoices, customers, payments, and key accounting data with QuickBooks — less manual entry, cleaner books.
Capture supplier paperwork, pull parts and costs onto the job, and track markup — no manual re-entry. Parts delays and missed markups are profit leaks; WrenchPilot helps you catch them.
Show damage, explain needed repairs, and document completed work. Customers approve faster when they can see what is happening — and everything stays organized inside the repair order.
Revenue, gross profit, labor efficiency, tech productivity, AR, and job profitability — you shouldn’t have to wait until the end of the month to know if the shop is making money.
Software only works if your crew actually uses it. WrenchPilot is simple enough for technicians and powerful enough for owners.
Designed around the way truck, trailer, fleet, and heavy-duty shops actually operate — not a generic auto tool stretched to fit.
Most systems help you create invoices. WrenchPilot helps you understand whether the job made money.
Four areas. One system. No jumping between tools.
Keep the bay moving without the whiteboard chaos
Workflow management
Organize repair orders by status, priority, tech, customer, unit, and due date.
Time tracking
Track technician hours on each job so labor cost and profitability stay accurate.
Parts tracking
Track parts costs, markup, suppliers, and job-level usage in one place.
Photo documentation
Attach repair photos, inspection shots, and proof of work to every job.
From estimate to payment without double entry
Estimates
Create and send professional estimates with labor, parts, notes, photos, and digital approvals.
Invoicing
Convert completed jobs into invoices quickly and keep payment status clear.
Payments
Accept online and in-person payments with card payments and payment links.
QuickBooks integration
Sync invoices, customers, payments, and key accounting data to reduce double entry.
Built for heavy-duty accounts and repeat fleet work
Fleet management
Manage fleet customers, units, VINs, PM schedules, DOT inspections, and service history.
Customer messaging
Send updates, approvals, reminders, and repair info through simple communication workflows.
Know whether the shop is actually making money
Reports
See revenue, profit, labor efficiency, AR, tech productivity, and job performance.
AI assistant
Draft estimates, summarize repair notes, speed up admin work, and answer daily shop questions.
Your shop does not only happen at the front desk. WrenchPilot works wherever the work happens — in the bay, at the counter, on road service, in the office, or from home.
Clock in, switch jobs, add notes, and upload photos without leaving the bay.
Active jobs, delays, labor, and status changes in real time.
One login on mobile, tablet, and desktop — nothing to install or sync.
WrenchPilot connects tech time to repair orders, so you can compare clocked hours, billed labor, and job profit.
WrenchPilot shows labor, parts, discounts, and margins at the job level so you can see where money is leaking.
WrenchPilot gives you a live job board with statuses, assigned techs, parts, approvals, and invoice readiness.
WrenchPilot gives techs simple mobile time tracking connected directly to each job.
WrenchPilot helps track parts status, parts costs, and job delays so nothing gets lost.
WrenchPilot gives the whole team one shared system so updates do not live in one person’s head.
Heavy-duty and truck shops use WrenchPilot to run cleaner workflows, track labor more accurately, and understand job profitability before it is too late.
“The profitability reporting has helped my shop significantly. We bill jobs out correctly and finally trust the numbers. Tracking time has never been easier.”
“It's so intuitive it's helped my business drastically. It's not even funny how much smoother our day runs.”
“Since using WrenchPilot, not only have our profit margins improved, our revenue has gone up too, because we finally have clarity into how much time we're spending and what our techs are on.”
Everything shops usually want to know before getting started. Can't find what you're looking for? We're happy to walk you through it.
WrenchPilot is heavy-duty shop management software that helps repair shops manage jobs, technicians, time tracking, estimates, invoices, payments, parts, fleet customers, and reporting in one platform.
Book a free walkthrough — jobs, tech time, parts, invoices, and profit in one system.
