Integrations

Payments and books — connected to the bay

Connect Square or Stripe for invoice pay links, take cards on Verifone readers, push invoices one-way into QuickBooks Online or Xero, and email from Gmail. One shop system; the tools you already trust.

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Available integrations

Square payment processor

Prefer Square for your shop? Connect your Square seller account in Settings → Integrations, then set Square as the default for invoice pay links. Online checkout and Square Terminal use the same connection — no pasted tokens, OAuth only.

Invoice pay links

Email or text an invoice; customers pay on a WrenchPilot checkout powered by Square Web Payments (including SCA/3DS where required).

Square Terminal

Send the invoice total to a paired Square Terminal for card-present payment at the counter or in the bay.

One default processor

Connect Stripe and Square if you want; lock a single default so every pay link is predictable for your office and customers.

Square integration details · Repair shop software with Square

Stripe-integrated invoice payments

Native Stripe supports card and ACH, payment links in invoice emails, and fee handling that matches how you price jobs. Customers pay from the link; you see status in the shop dashboard and can close jobs when payment lands.

Fleet and owner-operator customers often prefer paying from email or text. WrenchPilot sends a professional invoice with a pay-now path instead of chasing checks across multiple jobs. Stripe integration details · Repair shop software with Stripe.

Verifone card readers

Need a Verifone terminal on the counter? WrenchPilot supports Verifone readers through Stripe Terminal. Connect Stripe, register the reader under Settings → Integrations, and send the invoice total to the device for chip, tap, or swipe — same payment flow your office already uses for online pay links.

Stripe Terminal

Verifone devices pair as Stripe Terminal readers — countertop and handheld models supported by Stripe's reader lineup.

Send to reader

From the invoice, send the balance to a registered Verifone reader so the customer pays in person without a separate POS system.

Same Stripe account

Online pay links and Verifone card-present payments settle through your connected Stripe account — one processor, two channels.

QuickBooks Online — one-way sync

Sync is one-way: WrenchPilot pushes invoices, payments, and customers into QuickBooks Online. We do not pull changes from QuickBooks back into the shop — the repair order stays the source of truth for what happened in the bay.

Create and send from WrenchPilot, let accounting reflect shop activity, and use sync history with rollback when a run needs to be undone. Month-end stays a check, not a re-key project. Prefer Xero for books? See the Xero integration.

Xero — one-way sync

Run the shop in WrenchPilot and the books in Xero. Connect once via OAuth under Settings → Integrations; WrenchPilot pushes customers, invoices, and payments into Xero so you are not re-typing every repair order at month-end.

Sync is one-way (WrenchPilot → Xero). The repair order remains the source of truth for labor, parts, and what the customer was charged.

Repair shop software with Xero integration

How the workflow fits together

  1. Clock time on the job in WrenchPilot — hours attach to the repair order automatically.
  2. Build the invoice from real labor and parts on that job.
  3. Email a Square or Stripe payment link — or take the card on Square Terminal or a Verifone reader via Stripe Terminal.
  4. Push payment and invoice data one-way into QuickBooks Online or Xero so books match shop activity.

Gmail sending

Connect Gmail so invoices and estimates leave from your shop address. Customers reply where your office already works — not a black-hole no-reply mailbox.

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    Integrations | Square, Stripe, Xero & QuickBooks | WrenchPilot