WrenchPilotBuilt for diesel & heavy-duty repair shops
Run the shop. Grow the business.
The shop platform built for diesel and heavy-duty work — from the front counter to the back bay.
- Capture billable hours: Tech time on every repair order — fewer lost hours at month-end.
- See profit per job: Live parts and labor margin before the truck leaves the bay.
- Invoice faster: Estimates, parts scanning, payment processing, and QuickBooks in one workflow.
Highly rated by shop owners on
sound familiar?
Your shop runs on your hustle. It doesn't have to...
Lost billable hours?
Paper time cards and guesswork mean labor never makes it onto the invoice.
Time tied to every job
Techs clock in from mobile apps and every hour attaches to the repair order — accurate to the minute.
Parts never get billed?
Supplier invoices pile up and margin leaks when parts don't land on the RO.
Scan parts invoices in
Scan supplier paperwork to pull parts and costs onto the job in seconds — no manual re-entry.
No clear view of your profits?
Without live margin on parts and labor, you're guessing until month-end.
Profit per job, live
See parts margin, labor, and job profit while the truck is still in the bay — not after close-out.
Estimates taking too long?
Building ROs by hand slows the front counter and delays approvals.
Faster estimates & approvals
Build professional estimates with AI-assisted workflows and get digital approvals without phone tag.
Slow invoicing & payments?
Paper invoices and mailed checks choke cash flow after the work is done.
Invoice, get paid, sync QuickBooks
Send invoices, accept card payments, and sync accounting in one flow — get paid faster with less chasing.
A closer look
Built around the work you actually do.
Job board & workflow
See your entire shop at a glance.
Every open job, tech on the clock, and parts waiting — on one live dashboard. Filter by status, search by unit or VIN, and know exactly what’s in the bay.
- Live job cards with truck photos
- Team clock-in status at a glance
- Open, in progress, waiting for approval & more
Pricing & profit
Net profit on every RO — before you invoice.
Labor, parts, env fees, tax, and processing roll into one pricing view with net profit and margin highlighted — so you catch leaks while the truck is still in the bay.
- Live net profit & margin per job
- Digital signature capture
- Shop-default fees & card profiles
Reports & insights
Financial performance without the spreadsheet.
Revenue, profit, service orders, labor rate, and tech efficiency — plus top customers and AR balance — in a reports hub built for shop owners.
- Month-over-month KPI comparisons
- Best-performing techs & top customers
- Accounts receivable at a glance
Why shops switch to WrenchPilot
Built for how diesel shops actually run.
Live profit visibility on parts and labor before you close the RO
Tech time tracking tied to each repair order — not loose timesheets
Estimates, parts scanning, invoicing, payment processing, and QuickBooks in one place
The complete shop operating system
Smart. Simple. Built for shop life.
Run the shop faster.
One job board for every repair, tech, and bay — filter by status, see team activity, and move work without jumping between tools.
Earn more per RO.
Live net profit on parts and labor, env fees, and processing — see margin before the customer approves or you close the invoice.
Know your numbers.
Revenue, profit, tech efficiency, and AR in one reports hub — so you’re not guessing until month-end.
See WrenchPilot in action — time tracking, profit per job, and payment processing in one demo.
Powerful features for shop owners
Everything your shop needs. Nothing it doesn't.
Shop Dashboard
Jobs, techs, parts status, and team activity — live on one screen from the front counter to the bay.
Pricing & Approvals
Build the RO, capture signatures, and see net profit on every job before you send the invoice.
Photos on Every Job
Attach photos to repair orders so customers see it and approve faster.
Faster Parts Intake
Scan supplier invoices to pull in parts and costs in seconds — no manual entry.
Time Tracking
Techs clock in and log labor hours per job — accurate to the minute.
Reporting & Insights
Revenue, profit, tech efficiency, and accounts receivable — financial performance at a glance.
Payment Processing
Built-in card payments online or at the counter — surcharge support and faster cash flow.
iOS & Android Apps
Run the shop from anywhere with real-time push notifications.
“The profitability reporting has helped my shop significantly. We bill jobs out correctly and finally trust the numbers. Tracking time has never been easier.”
Don Mercer
Owner · 20+ years in heavy-duty repair
“It's so intuitive it's helped my business drastically. It's not even funny how much smoother our day runs.”
Rachel Kim
Shop manager · diesel & fleet service
“Great software. I've used many others before. This is the best and easiest I've ever used. My crew picked it up fast.”
Vince Pallotta
Fleet maintenance lead · 18 years on the shop floor
“Since using WrenchPilot, not only have our profit margins improved, our revenue has gone up too, because we finally have clarity into how much time we're spending and what our techs are on.”
Sandra Okonkwo
COO · fleet & heavy-duty operations
“Our mechanics find it so easy. It removed so much friction around clocking into jobs. Creating a job and clocking in is just easy now.”
Tyler Moss
Lead technician · diesel bay & diagnostics
“We get all the shop tools without the high price—if not better.”
James Whitford
Owner · independent heavy-duty repair shop
Want results like these? Start with a 20-minute demo.
We're with you from day one
Support that actually picks up the phone.
Avg. phone answer
Chat response
CSAT score
- Personal onboarding walkthrough for your team
- Advanced data migration services
- Ongoing training and resources
- Live, in-house phone, chat, and email support
Trusted by diesel shop owners
Reviews and integrations shop owners care about
“We've used a lot of shop management systems. WrenchPilot is built for how diesel shops actually run — time on the job, parts on the RO, and profit you can see before you invoice.”
— Diesel shop owner
QuickBooks sync
Payment processing
iOS & Android app
AI parts & estimatesFrequently asked questions
Don't see your question? Our team is happy to walk through anything specific to your shop on a live demo.
Join the shops running better with WrenchPilot
Ready to run a better shop?
Book a free 20-minute walkthrough on wrenchpilot.io — or start a 7-day trial with no sales call required.