Integrations
Xero integration for repair shops
Connect Xero to WrenchPilot so customers, invoices, and payments push one-way into your books — while jobs, time, and parts stay on the repair order where the work happened.
Built for diesel, truck, and auto shops that already run accounting in Xero and need shop software that does not force Friday CSV exports.
What syncs to Xero
Customers → contacts
Shop customers push as Xero contacts so invoices land against the right party.
Invoices from the RO
Labor and parts on the repair order become Xero invoice lines — not a blank form you fill twice.
Payments
Payments recorded in WrenchPilot (including Stripe/Square collections) can sync into Xero against the invoice.
One-way by design
Sync direction is WrenchPilot → Xero. We do not pull Xero edits back onto open jobs. That keeps the bay and the books from fighting over which system "won" after a late parts add or a writer correction.
- Repair order = operational truth (hours, parts, customer charge)
- Xero = accounting truth (ledger, taxes, bookkeeper workflow)
- Connect QuickBooks Online or Xero — typically one accounting stack per shop
How to connect
- 1
Open Integrations
Shop admin → Settings → Integrations.
- 2
Authorize Xero
Click Connect on Xero and complete OAuth for your organization. No pasted secrets.
- 3
Enable sync
Turn sync on. If payment sync needs a bank account, add or map one in Xero when prompted.
- 4
Invoice from the bay
Run jobs as usual. When invoices and payments are ready, they push into Xero.
Related
Prefer seeing the full shop story — jobs, pay links, and Xero — on one page?
Read the guide