What is WrenchPilot?
WrenchPilot (also spelled Wrench Pilot) is the command center built specifically for heavy-duty truck and diesel repair shops. It gives you real-time visibility into every part of your operation: jobs, technician time, parts, profitability, and workflow — so you can run the shop on live data instead of yesterday’s paperwork.
WrenchPilot was designed by people who went into real shops to find bottlenecks and gaps. We built it around what legacy shop software lacked: simple clock-in/clock-out for techs, clear job status and workflow, accurate labor and parts pricing, and an AI assistant that actually helps with estimates, DOT/PM checklists, and action items. The result is a single platform that helps you create jobs, track who did what and for how long, attach parts and labor with correct pricing, create and send invoices, and get paid — with an optional customer portal for online payment.
WrenchPilot is trusted by shops billing $100K+ per month and is the leading choice for shops that want to improve efficiency and profitability without sacrificing control or data accuracy.
Who Is WrenchPilot For?
- Multi-bay shops— Admins, service writers, and technicians with assigned jobs, shift timelines, and workflow views (Active, Pending payment, Paid).
- Solo mechanics— WrenchPilot Lite gives one-person shops the same core power: jobs, time tracking, parts, invoicing, and payments in a simplified dashboard.
- Fleet & road service— Track road calls, mobile work, and fleet maintenance in one place with the same job and time logic.
Why Choose WrenchPilot?
Built by Shop People
WrenchPilot was created inside a working diesel shop. We understand your challenges because we’ve lived them — from techs who hate complicated software to the need for real-time profit visibility instead of end-of-month surprises.
Real-Time Tracking
Track technician time, job progress, and profitability as it happens. Decisions are based on live data: who’s on the clock, which jobs are ready to invoice, and which are losing money — not last week’s spreadsheets.
#1 in AI for Shop Software
AI is focused where it fixes the biggest leaks: labor capture, Advanced Repair Time (ART) for smarter estimates, and profit analysis so you see which jobs and techs are profitable. The AI Job Assistant gives estimates, checklists, and recommendations using your shop data — you review and apply. No guesswork, no generic automation everywhere.
Trusted by Top Shops
Shops billing $100K+ per month run on WrenchPilot. Join the shops that have turned real-time visibility and AI into better efficiency, fewer admin hours, and clearer profitability.
Where WrenchPilot's AI Focuses
WrenchPilot is a full diesel and heavy-duty shop management system. You get work orders, time tracking, invoicing, parts tracking, customer and vehicle data, and reports — everything you need to run your shop in one place. The difference is where and how we use AI: we focus it on the areas that fix your biggest money leaks — uncaptured hours and job-level profitability — instead of sprinkling generic automation everywhere.
| Area | AI role | How it helps |
|---|---|---|
| Work orders & scheduling | Solid workflow | Clear statuses and workflow views so you know what’s next |
| Time & productivity | AI analytics | Better labor capture, efficiency signals, and Advanced Repair Time (ART) for smarter estimates |
| Profit & job analysis | AI insights | Surfaces which jobs and techs are profitable and where labor dollars are leaking |
| Job-level intelligence | AI guidance | Estimates, checklists, and recommendations tied to your shop’s rates and history — you review and apply |
So: WrenchPilot = full shop management + AI that targets labor, efficiency, and profitability. You get a complete system you can run your shop on, with intelligence that helps you see and fix real money leaks instead of generic automation everywhere.
That makes it a strong fit when your biggest gains come from better time capture, smarter repair-time estimates (ART), and clear visibility into which jobs and techs are actually profitable — without giving up control or drowning in AI features you didn’t ask for.
How It Works: Job to Payment
- Create a job — Enter customer, vehicle, and concern. Assign a tech (or pick it up as a tech). The job appears in your workflow.
- Work gets done — Techs clock in and out on the job. Action items (e.g. “PM service,” “Brake inspection”) define the work. Parts are added from inventory, from a scanned supplier invoice (AI extracts line items), or entered manually.
- Labor and parts are priced — Each action has billed hours and rate; each part has cost and sale price (markup from shop settings). Tax, shop supplies, and optional card fee are applied. You see subtotal and grand total in real time.
- Create and send the invoice — When the job is ready, create the invoice from the job. Send a link to the customer; they can view and pay online (Stripe) or you record payment in the shop.
- Get paid — Payments reduce the balance due. When the balance is zero, the job is paid. Your workflow shows Active, Pending payment, and Paid so you always know where every job stands.
Who Uses WrenchPilot in Your Shop?
Admin / Owner
Full visibility: all jobs, workflow, techs, customers, inventory, settings, and billing. Create jobs, set prices, create and send invoices, record payments, and run reports.
Service Writer
Focus on jobs, customers, techs, and shift timeline. Move jobs through the shop, assign techs, and keep the board organized without touching financial settings.
Technician
Personal dashboard with “My jobs” and “Available jobs.” Clock in/out, open job details (actions, parts, notes), add parts (scan invoice or pick from inventory), and use the AI assistant for checklists or estimates — then review and apply suggestions.
Customer
No WrenchPilot account needed. Customers get a secure link to view their jobs and invoices and pay online (e.g. by card). Balance updates in real time for the shop.
WrenchPilot Features
Jobs & Workflow
Full job lifecycle from estimate through paid: statuses (open, in progress, waiting for parts, completed, ready to invoice, pending payment, paid), action items (concern, cause, correction), PO numbers, notes, and workflow views (Active, Pending payment, Paid) so you always know what’s next.
Time Tracking
Technicians clock in and out per job. Time logs support clock-in, clock-out, reason (e.g. completed, waiting for parts), lunch deduction, and hourly rate. Shift timeline shows who worked on what and for how long — by day and by job — for payroll and efficiency.
Parts & Inventory
Add parts manually, from inventory (with automatic quantity deduction and low-stock alerts), or by scanning a supplier invoice — the AI extracts line items (part number, description, quantity, cost) and applies your shop markup. Parts link to jobs and action items; supplier matching (exact, alias, fuzzy) keeps data clean.
Invoicing & Payments
Create invoices from jobs with labor, parts, tax, shop supplies, and optional card fee. Send a payment link by email (with PDF). Customers pay online via Stripe; you can also record cash, check, or in-shop card. Balance due updates in real time; when it’s zero, the job is paid.
Customers & Vehicles
Customer and vehicle database (name, email, phone, unit number, VIN, make, model). Every job ties to a customer and vehicle; the AI and reports use this for history, estimates, and service reminders.
AI Job Assistant & intelligence
Job-scoped AI that suggests estimates (labor and parts using your flat rates and vehicle history), DOT (FMCSA Appendix G), brake, and PM checklists, action items, labor recommendations, and service descriptions. You always review and apply — nothing is saved without your approval. Built to prioritize your shop data over generic benchmarks.
This is part of WrenchPilot’s broader AI focus: labor and efficiency insights, Advanced Repair Time (ART) for better time estimates, and profit analysis so you see which jobs and techs are profitable and where you’re leaking labor dollars. The AI is there to give you actionable guidance where it matters most — not to run the shop for you.
Reports & Analytics
Job-level profit (revenue minus parts cost and labor cost), technician allocations, monthly revenue and profit, and live dashboard KPIs. Understand who’s profitable, which jobs make money, and how the shop is performing in real time.
Integrations & More
Stripe for subscriptions and customer payments; QuickBooks for accounting. Mobile-friendly interface and road service tracking. Optional TV dashboard and customer portal. Data is encrypted, backed up, and isolated per shop — export anytime.
- Real-time technician time tracking
- Job management and workflow automation
- Profit analysis per job, technician, and customer
- Advanced Repair Time (ART) engine
- Customer and vehicle database
- Invoice generation and management
- Parts inventory tracking and AI invoice scan
- Comprehensive reporting and analytics
- Mobile-friendly interface
- Road service tracking
Frequently Asked Questions
- What is WrenchPilot?
- WrenchPilot (also known as Wrench Pilot) is the command center for heavy-duty truck and diesel repair shops. It gives you real-time visibility into jobs, technician time, profitability, and workflow, plus an AI Job Assistant for estimates, checklists, and action items. It was built by people who worked in shops and designed from what legacy software lacked.
- Who is WrenchPilot for?
- Multi-bay shops (admins, service writers, technicians), solo mechanics (WrenchPilot Lite), fleet maintenance, and road service. Customers use the portal to view jobs and pay online without a WrenchPilot account.
- How does the AI Job Assistant work?
- It’s scoped to each job. You ask for PM estimates, DOT/brake/PM checklists, labor recommendations, or action items. It uses your shop’s flat rates, labor rates, and vehicle history. Suggestions appear for you to review and apply — nothing is saved until you approve.
- Where does WrenchPilot use AI?
- WrenchPilot is a full shop management system; AI is focused on the areas that fix the biggest money leaks. That includes time and productivity (labor capture, efficiency insights, Advanced Repair Time for better estimates), profit and job analysis (which jobs and techs are profitable, where labor dollars leak), and job-level guidance (estimates, checklists, recommendations using your shop data). You get a complete system with AI that targets labor, efficiency, and profitability — not generic automation in every feature.
Get Started with WrenchPilot Today
Ready to run your shop on real-time data and AI that actually helps? Get started with WrenchPilot — the command center built for truck repair shops.
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